If you are an event manager, you will appreciate the effort and difficulty taken in planning an event. However, the difficulty pays off well as it is one of the most fulfilling and rewarding experiences that you be a part of. If you are naturally social, love talking to other people and disciplined in meeting deadlines, then a career in event planning is something you would enjoy. Below are some basic steps that you can follow in order to plan a great corporate event.
Objectives and purpose
When your client is a corporate, it is of utmost importance to write down the purpose of the event and what they aim to achieve out of the event. This is important for you to identify in order for you to understand and instill their requirements. For example, the size of the venue will largely depend on the number of guests being invited; there for a gathering of around 50 people, renting out large wedding venues would be fruitless. The venue would also depend on the type of event that you are having, so understanding the objectives whether it is for celebrating, educating, launching of a product or fundraising to name a few would help you give some focus and direction.
Setting the date and time
If your corporate client has not already set up a date, you would be given the task of setting the date and time of the event as well. This can be quite difficult as you would have to take into consideration the convenience of the invited guests; you would not want to pick a date that is too far ahead in the future or too close that people do not have time to prepare and attend the event. Ideally, letting invitees know about the event 2 weeks prior is a good rule of thumb.
Selecting the venue
Choosing the venue as mentioned would depend on the number of guests and the criteria under which it is needed for. There may also be special requirements by your client for spaces for a projector for presentations, or any special kind of seating arrangements. This needs to be identified before choosing a venue. The type of decorations used also affect the set up the venue; you can search function venues in Melbourne online for themes and inspiration on décor.
As with planning any event, it is crucial to establish the budget for this type of event with your client at the very beginning. This will help you know what is doable and what is not.